You’re probably one of the many Australian businesses who have now become a remote-working Australian businesses.

For most, it was choice that was thrust upon them and not something that was planned. Businesses had to quickly adapt and implement new software.

If you’re struggling with picking the right technology, here’s a tried and tested list used by the crew at foundU.

1) Slack

The number one instant messaging service for teams, Slack is our de facto method of communication. Fast, easy, full of GIFs and capable of making video calls with screen sharing, Slack is a solid option.

Pros

– has a free version
– has a app directory where you can add third-party integrations i.e calenders, CRMs
– seamless experience across devices
– group calls, screen sharing

Cons
– can be little overwhelming when multiple people are messaging in a shared channel (hint: threads are your friend)
– easy to abuse and have long Slack conversations rather than a quick call or email
– conversation history searching isn’t the best


2) Monday

An Excel spreadsheet on steroids, Monday.com gives you the power to organise anything. You can assign tasks, due dates, priority rankings, colour code, types etc  

We divide Monday.com by teams and it gives us the ability to see what everyone is working on at a glance. It’s also great for managers who want to see the status of a project without contacting team members individually.

Pros
– easy user interface
– highly customisable
– large range of integrations

Cons
– very easy to keep creating tasks and getting bogged down in admin
– it can take a while to learn all the functions
– sometimes can be overwhelming


3) Microsoft Teams

While Microsoft Teams offers a lot of the functionality of Slack, we mainly use it for large scale video calls like our ‘lunch and learn’ Fridays and online workshops.

Most businesses will have access to Teams if they are using the Microsoft Office suite.

Pros
– If you know how to use Microsoft products, you will probably know how to use Teams
– Free version can have up to 300 users
– Range of free trials for the pro version

Cons
– slightly outdated user interface
– feels like it’s playing catch up to Slack
– can be a little clunky



4) OneDrive

Another part of the Microsoft Office Suite, we use OneDrive mainly for document editing and sharing. With a couple of clicks, we can share a document with anyone and have them drop in and edit.

Pros
– very easy to share
– real time editing
– part of the Microsoft family

Cons
– not the full functionality of Microsoft Office
– poor folder hierarchy
– sometimes difficult user experience


5) Whereby

If you want fast, free and easy video conferencing software, checkout whereby.com

Rather than scheduling meetings like Zoom, you create a room which anyone can drop into using your link.

Pros
– free version
– very easy to use, just click the link and you’re in
– customise your link

Cons
– only four users max allowed into a meeting room
– not as much functionality as Zoom
– Not overly cost-effective if you move to a pro plan

6) Calendly

Stop playing email tag by using Calendly.

Calendly makes your calendar availability public and allows users to a pick a time to talk with you. You can set when you’re available, how long you’re available for, pre-screen the call with a questionnaire and let the software remind the caller closer to the time.

Pros
– completely eliminates the ‘when are you free’ email back and forth
– free version
– integrates with your calendar to automatically update your availability 

Cons
– set-up time
– not all features are free
– some users may be confused by the process

7) foundU

Last, but not least. Used to manage our entire remote workforce from on-boarding to payroll, we wouldn’t operate without it. If you want to see it action, book in for a demo here.

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