Industry

Leisure

Staff

60+

Location

Brisbane

Challenge

Stopping time theft and faster payroll

Solution

The foundU Clock and easy shift approval

Benefits

$1500 saved in his first foundU pay run

What’s cooler than cool? Iceworld skating rinks run by CEO, Keith Fullerton. What isn’t cool is losing money to time theft and spending hours collating paper timesheets

Keith manages a team of over 60 casuals and full-time staff working across two skating rinks in Brisbane.  

Before foundU, Keith was using paper timesheets which some staff were using to clock in late and leave early.  

If a team member wanted their details changed, it was a call to admin to have addresses updated, bank accounts changed and superannuation details amended. 

Payroll was a painful process of collecting paper timesheets from multiple sites, entering them manually into an accounting system and then having them double checked. Payroll would take hours to process and potential for data entry errors was high. 

Keith was sick of skating on thin ice, and needed a system that cut time theft, let employees manage their details and reduced payroll from hours to minutes. 

 

How we helped

While our talents don’t extend to figure skating, we were able to help Keith by: 

Introducing the foundU Clock 

The foundU Clock allows staff members to clock-in and clockout electronically via an iPad. Clock-in/clock-out is tied to directly to shift times and Keith can see exactly when staff start and finish. If the times match, he can click to approve the shift and it is automatically sent straight to payroll.  

‘We saved $1500 in one pay run after implementing the foundU Clock’  Keith Fullerton, Iceworld

Creating Staff Profiles

The foundU Platform puts the power in the staff’s hands. If they want to update their details, add new qualifications or tell Keith when they’re not available, they do it all in their employee profile. 

If they don’t submit the right details, the onus is on them to amend and Keith has a record of exactly what was provided.

Speeding up Payroll 

The foundU payroll module is powerful, quick and easy. The moment Keith approves a shift, a draft payslip is created with all awards and allowances displayed. This payslip updates every time a shift is approved and when Keith is ready, he can check the payslip or generate an ABA straight away. 

To make it even easier, he can split his payroll by location and team (front of house and admin).  

Keith estimates he is saving hours every week. 

It was taking me three hours to do payroll before foundU, now I do it in twenty minutes. Keith Fullerton, IceWorld

If you’re feeling like Keith before foundU, book in for a workforce health-check with our friendly team below 

In a 30 minute, no-obligation call, they will be able to offer advice tailored to your business and you can ask any HR and payroll question you wish. 

 

 

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