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Rostering

Rostering software that helps you achieve more

Our intuitive employee scheduling software empowers you to build efficient and compliant rosters.

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Employee scheduling software that makes rostering your flexible workforce a breeze

Employee scheduling software that makes rostering your flexible workforce a breeze

Our flexible rostering system can be adapted to your business, award requirements, and employee agreements – so that you’re always covered, compliant, and confident.

Easy to use

Quickly create workforce schedules using our convenient drag and drop feature, live compliance warnings, and automatic wage costings.

Efficient

Orchestrating your workforce doesn’t have to be hard. We’ve seen it done well and our customisable templates will help you create an efficient schedule.

Accessible

Your online roster is easily accessible and you can dynamically assign or offer shifts to your employees using SMS, email, or push notifications.

Rostering manager using roster software

Connect your rosters with payroll

Easily capture roster changes, shifts worked, and time and attendance then send the data through to payroll. So, when it’s time to process pay and complete STP reporting, you’re relying on real-time roster updates and compliant award interpretation – not manual data entry and guesswork.

Online roster for managing shifts

Maintain smooth operations

Our rostering platform gives you real-time visibility into staff availability, leave status, and cross-roster schedules – helping you avoid scheduling conflicts. Your bird’s eye view of your workforce helps you get the most out of your resources, allocate shifts efficiently, minimise overtime costs, and maximise your productivity.

Wage cost analytics software that uses roster data

Get wage costs at your fingertips

Analytics are baked into our rostering system so you can easily see your wage costs, set your budgets, and optimise your staffing to meet your financial targets. You can also see detailed labour cost projections and track overtime, helping you prevent cost overruns before they happen.

Shift management tool

Create compliant rosters

foundU's rostering tools use an award and agreement interpretation engine to flag potential compliance issues, such as fatigue, minimum hours, overtime, and rest breaks. You’ll get automatic alerts while you build your roster, guiding you to comply with legislation, follow internal policies, and support your workforce.

Shift communication tools

Keep your employees in the loop

Communication helps people perform. You can offer and fill shifts via email, SMS, or push notifications in the employee app and add shift notes to help your employees turn up for work prepared. Managers can easily share important information via the roster – empowering their team with the knowledge they need to succeed.

Cost codes that help you track labour costs

Track your labour costs with precision

Cost codes can give you clarity over your wage expenses. Just set a unique identifier for the job role, roster, day, or event that you want to track. The cost code will then pull through to your timesheet and payroll reports so you can track precise wage costs for events, rosters, or specific jobs.

Workforce scheduling software integrations

Workforce scheduling software integrations

Eggy

Eggy is the slick employee app that creates big efficiencies for mobile workforces. It integrates with your worktech stack and excels in helping employees stay organised at work and home.

Restoke

Manage the back of house operations in your restaurant with ease. Restoke replaces spreadsheets with one streamlined platform for accounting, COGS management, inventory analytics, and more.

Allara Global

Train your staff so that they’re prepared for every shift and position they need to work. Allara Global’s comprehensive LMS has a pre-built content library that’s tailored for hospitality organisations.

More integrations

Frequently asked questions

What is a roster?

A roster (or employee schedule) is used by organisation to plan what work is required, who it needs to be performed by, and where it needs to be done. It is a shared schedule that workforce planners and employees will all reference to coordinate and complete work.

Why is employee rostering important?

It’s important to roster your employees so they know when they should work, what duties they should perform, and when they can take their breaks. Rostering helps to orchestrate your entire workforce so you can get work done and maximise your productivity.

How do I create a roster?

Many people used to create rosters using spreadsheets. However, you can now use software like foundU to build efficient rosters that take into account each employee’s skills and leave entitlements while ensuring that you can maximise productivity and lower your wage costs. foundU helps you ensure that your schedules are compliant with employee agreements and relevant awards. You can get started using foundU’s templates and customise your roster using our easy drag and drop tools.

How many rosters can I create?

You can create as many rosters as you need for the different locations, venues, sites, or clients that you service.

How can I communicate shift changes to employees?

You can let employees know when shifts are created, changed, made available, or cancelled via SMS, email, or push notifications. They can also accept or decline shift offers via these communication methods.

Are wage cost calculations based on rostered shifts accurate?

Yes, all wage costs associated with rostered shifts are calculated with the same award interpretation engine used to process payroll. Hourly allowances that are applied to each shift are also included in this calculation.

Do shifts have license/qualification requirements to ensure the right people are rostered?

Yes, you can allocate requirements such as tickets, licenses, qualifications, and tags to your unfilled shifts to ensure that your employee schedules are compliant.

"We no longer have to enter timesheets every week. It takes us half the amount of time - we save two days per week on rostering and payroll which ensures no task large or small gets neglected. It helps all the managers - they can manage all their own staffing requirements and use the platform to plan and roster to their specific needs quickly and easily."

- Steven Tracey, Payroll Manager of TFH Hire Services

Read case study

TFH Hire Services team

Popular features that complement our rostering system

All of our workforce management tools are built in, so you can enjoy a seamless flow of operational data and build efficient employee schedules.

Editable rosters and employee attendance tools

Time and Attendance

After you roster your employees, you can use clock apps, geo-location check ins, QR codes, or in-app shift submissions to help them track their time and attendance with ease. The data then seamlessly flows into your payroll.

A payroll manager approving compliance documents

Onboarding

Customise your digital employee onboarding journey with foundU. Paperless documents, digital signatures, and tailored onboarding steps reduce your HR team’s workload, help new hires settle in faster, and speed up your growth.

Employee Management

Store all of your employee information, such as leave requests and eligible positions in one secure and central profile. Update their data in one place and it automatically flows through to your rostering and payroll software.

Transparent pricing, no surprises

Get the workforce management tools and support you need, throughout your growth journey. Choose from three unique packages, all designed to help you scale your workforce.

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